Hillsborough County Sheriff's Office

Records Data Specialist Trainee

Job ID

Salary Minimum

USD $30,388.80/Yr.

Salary Maximum

USD $49,449.40/Yr.


Perform trainee duties responding to requests and providing criminal history information to federal, state, and local law enforcement agencies and departments.


Non-standard hours including nights, holidays and weekends


Twelve-month initial probationary period

Location (Subject to Change)

Ybor City

Major Duties (Not Limited to the Following)

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.


Note: Incumbents function in a trainee capacity to gain proficiency in the duties listed below and become eligible for promotion to Records Data Specialist upon successful completion of the trainee program.

  • Respond to telephone, electronic, or teletype criminal history information requests from federal, state, and local law enforcement agencies and departments related to warrants, vehicle registrations, missing persons, stolen vehicles/property, guns, license plates, boats aircraft, immigration status, injunctions, protection orders, and unidentified persons.
  • Enter, modify, supplement, and cancel criminal history information in the Florida Crime Information Computer (FCIC)/National Crime Information Computer (NCIC) databases and notify law enforcement agencies or departments of actions taken as appropriate.
  • Review all entries made by Law Enforcement Deputies through mobile reporting for special data processing entry within the Sheriff's Office internal Records Management System.
  • Monitor Records Management System logs to ensure all entries are accurate and complete.
  • Continually monitor pending information required from Law Enforcement Deputies for actions performed during their shift so that all actions are in compliance with rules and regulations.
  • Perform duties at temporary emergency command centers during periods of emergency as required.
  • Perform other related duties as required.

Knowledge, Skills, and Abilities

Note: To be acquired during the training period.

  • Working knowledge of effective communication techniques.
  • Working knowledge of English grammar, punctuation, and spelling.
  • Some knowledge of practices used to receive and assess calls for assistance.
  • Some knowledge of federal, state, and county laws, ordinances, and regulations governing the dissemination of criminal information.
  • Some knowledge of records management system standard operating procedures.
  • Some knowledge of general office policies, procedures, and practices.
  • Some knowledge of Agency policies, procedures, and guidelines.
  • Some knowledge of audio communications equipment operation.
  • Some knowledge of law enforcement terminology.
  • Ability to follow established procedures.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to handle confidential information.
  • Ability to pay attention to detail.
  • Ability to multitask.
  • Ability to work effectively with others.
  • Ability to collect, organize, and evaluate data and to develop logical conclusions.
  • Ability to accurately assess situations and make correct decisions.
  • Ability to accurately sort, retrieve and file material using alphabetic, numeric, and chronologic systems.
  • Ability to work under stressful conditions.
  • Ability and willingness to work shifts to include nights, weekends, and holidays.
  • Ability to use a computer and related software.

Minimum Qualifications

Note: Applicants must meet the following requirement(s) to be considered minimally qualified for the job.


Graduation from high school or possession of a GED certificate, and;

One year clerical or criminal justice experience; and

A passing score on pre-employment testing; and

30 net words per minute on a typing test; or 100 gross keystrokes per minute with 90% accuracy on a data entry test.


Preferred Qualifications

Experience working in window-based applications.

Additional Requirements

  • Possession of a valid Florida driver's license at time of employment. Driving history will be thoroughly reviewed and may be grounds for disqualification.
  • No illegal drug sale within lifetime.
  • No illegal drug use within the past 36 months.
  • No illegal drug use after 30 years of age.
  • No felony convictions within lifetime.
  • No misdemeanor convictions involving perjury, false statement, or domestic violence within lifetime.
  • Prior military personnel must not have a dishonorable discharge from any branch of the United States Armed Forces, the United States Coast Guard, National Guard, or Reserve Forces.
  • Successful completion of a criminal background investigation or update including polygraph, reference/employment/neighborhood checks, and medical evaluation.


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